Both employers and employees alike are looking for more unconventional ways to work. While working from home may appeal to some, others aren’t able to be as productive when working on the couch in their pajamas. Oftentimes, virtual offices serve as the perfect compromise. Just one of the many benefits of virtual offices is eliminating the long commute, but there are countless other advantages to working this way. Whether located within your home or within a rented space outside your corporate headquarters, virtual offices can keep workers focused and productive while providing flexibility.
But if they aren’t designed correctly, virtual offices may lead to decreased employee communication and happiness. If you rent a virtual office space at Stat International, you’ll be assured that these spaces are designed with remote workers’ needs in mind. However, if you’re trying to maximize your virtual office at home, you may want to consider the following tips:
- Use one messaging system
Sometimes, employees aren’t sure about the best way to contact someone. By using one shared platform for communications, you’ll cut down on confusion. Your employer should also consider implementing certain rules about how this platform is used (i.e., how long an employee has to respond, whether someone should respond when not working, etc.). Employees should be logged on to this platform when at work and should log off at the end of each day. This will also cut down on the temptation to work off the clock, which can increase employee happiness and a better work/life balance.
- Keep lighting natural
A certain amount of artificial light may be inescapable, depending on the location of your office. But the more natural light you can get, the better off you’ll be. Natural light keeps you happy, productive, and creative, especially during the dreary, cold months. When possible, pick a location with plenty of windows and use softer light, rather than harsh fluorescent bulbs. You’ll feel better while working and at the end of the day, too.
- Have a shared calendar
Using a shared calendar for all employees, whether remote or on-site, will make sure no one misses an important event. Keep track of meetings, time off, or company-wide affairs with a regularly updated calendar. Even when workers aren’t in the same office, being on the same page ensures no one feels excluded or is absent for vital events.
- Stay clutter-free
If you find that you just don’t have enough room for important documents, you probably need to increase your storage space or improve upon your current storage situation. Open shelving or filing cabinets are a must! You can’t expect to be productive in a messy, overwhelming environment. Explore visually pleasing storage solutions and if you’re a pack rat, stay on top of your habits to make sure you don’t keep more than you need. You can also cut down on clutter by storing and sharing digital files, rather than paper ones.
- Try soundproofing
Noises from down the hall or outside may interfere with your work, especially if you’re talking to clients or are on a tight deadline. If you know you have trouble working in noisy environments, you may want to try a few easy soundproofing measures. Thick carpeting or rugs can help dampen noise, as can heavier drapes and upholstered furniture. In addition, wall hangings can add both aesthetic value and drown out unwanted sound. These can make virtual offices seem much more private and help you focus on the task at hand.
If you need a virtual office space that’s quiet, attractive, and helps you get the job done, Stat International can help. For more information on our office solutions, contact us today.
